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Individual Guide to Individual Volunteer Registration

(1) Please pay attention to the following points when you proceed with on-line registration: 
(2) Please fill the "Contact Telephone No." field for contact purpose though your contact telephone number may be the same as your residential telephone number.
(3) Preferences on Service Target(s)
 
3.1 When indicating your preference on service target(s), please click on appropriate box ( ☐ ) of both "Preference on Age of Service Target " and "Preference on Nature of Service Target".
3.2 If you have filled the box of "Preference on Age of Service Target " but left the box of "Preference on Nature of Service Target" blank, your preference on nature of service target will be regarded as " The general public". If you have filled the box of "Preference on Nature of Service Target" but left the box of "Preference on Age of Service Target " blank, your preference on age of service target will be regarded as "No preference".
(4) Time Available to Rendering Volunteer Service
 
4.1 Please fill "Any time of the year" or "Period". Then indicate time available to render volunteer service by clicking on appropriate box(es) in the “week & time”; table below. For example, you choose "Any time of the year" and "Wednesday Morning", that means you are available to render volunteer service every Wednesday morning during the year and so forth
4.2 Indicate whether you are available to render volunteer service during public holidays in the "Holiday" box . Sunday is not counted as "Holiday".
(5) Please choose one district to be your registration district.  This is only for administrative purpose and you can render volunteer service in other non- registration districts.
(6) (Upon completion of on-line registration, the District Designed Office for Volunteer Service concerned will contact you by phone/ post/ email to verify your information and inform you of the result.  If you are accepted as Registered Individual Volunteer, the respective District Designed Office for Volunteer Service will be responsible for matters concerning your volunteer service, for example, allocating service opportunities, recording service hours and recommending commendation, etc. For enquiries, you can contact the respective District Designated Office for Volunteer Service.
 
(7) Personal Information Collection Statement to Data Subject Before Collection of Personal Data
 
Please read this notice before you provide any personal data1 to the Social Welfare Department
 
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1 Under the Personal Data (Privacy) Ordinance, Cap. 486, personal data means any data –
(a)  relating directly or indirectly to a living individual;
(b)  from which it is practicable for the identity of the individual to be directly or indirectly ascertained; and
(c)  in a form in which access to or processing of the data is practicable.
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Purposes of Collection
1.    The personal data supplied by you will be used by the Social Welfare Department (SWD) and/or those non-governmental organisations (“NGOs”) which receive subventions or subsidies from or which are commissioned by SWD to provide you and/or your family members with assistance or service from SWD and/or the aforementioned NGOs which is relevant to the needs of you and/or your family members, including but not limited to monitoring and reviewing of services, handling complaints related to the services provided to you and/or your family members, conducting research and surveys, preparing statistics and discharging statutory duties. The provision of personal data to SWD is voluntary. However, if you fail to provide the personal data requested of you, we may not be able to process your application or provide assistance/service to you and/or your family members.
 
Classes of Transferees
2.     The personal data you provide will be made available to persons working in SWD on a need-to-know basis. Apart from this, they may be disclosed to the parties or in the circumstances listed below for the purposes mentioned in paragraph 1 above
  1. Other parties such as government bureaux/departments, the Hospital Authority, NGOs and public utility companies if they are involved in:
  1. processing and/or assessing any application from you and/or your family members for the provision of service/assistance to you and/or your family members by SWD and/or the NGOs mentioned in paragraph 1 above;
  2. the provision of service/assistance to you and/or your family members by SWD and/or the NGOs mentioned in paragraph 1 above; or
  3. monitoring and reviewing of the services provided by SWD and/or the NGOs mentioned in paragraph 1 above or preparing statistics;
 
  1. Complaint handling authorities such as the Office of the Ombudsman, the Office of the Privacy Commissioner for Personal Data, the Social Workers Registration Board, the Legislative Council, etc. if they are handling complaints about the services or assistance provided to you and/or your family members by SWD;
  2. Where such disclosure is authorised or required by law; or
  3. Where you have given your prescribed consent to such disclosure.
 
 
Access to Personal Data
 
3.       You have the right to request access to and correction of your personal data held by SWD in accordance with the Personal Data (Privacy) Ordinance, Cap 486. A fee is charged for supplying copies of personal data. Requests for access to and correction of personal data collected by SWD should be addressed to –
 
Post title   :   Senior Social Work Officer (Volunteer Service)
 
Address    :   Social Welfare Department
                     Central Office for Volunteer Service
                     Rm. 313,Tai Hang Tung Community Centre,
                     17 Tong Yam Street, ShekKipMei, Kowloon.
                                           
Tel. No.    :   2116 3410

 

 

Guide to Individual Volunteer Registration 1